There are many techniques for keeping your Outlook information on two different machines. However, Microsoft has not released a synchronization utility for Outlook.

Listed below are three methods which do not require third party tools, along with tools that will sync two Outlook's.

For tools you can use to sync between Exchange Public folders and mailboxes, see Synchronizing Exchange Mailboxes and Public Folders.

Synchronizing Outlook using Web Services has information on using Internet services to sync two copies of Outlook.


Built-in methods | PDA | Windows Briefcase  | Other Tools | More Information

Built-in methods

These include:
  • For Exchange Server users, offline folders to replicate data from your mailbox and favorite Public Folders to a remote system
  • In Outlook 98 and 2000, using Net Folders to synchronize the contents of any folder other than the Inbox. 
  • Copying all or part of your Personal Folders File (see Windows Briefcase below)
  • See:

  • Managing a PST for Two Different Computers (Microsoft Knowledgebase)


  • PDA

    If you use a Palm device, PocketPC, other PDA, check to see whether your synchronization software allows you to synchronize the device with more than one computer. If so, you may be able to use the PDA as an intermediary to synchronize two computers:

    Computer 1 <-> PDA <-> Computer 2

    Good backups on both computers would be essential to ensure that you can always roll back to a previously synchronized set of data. See Synchronizing Microsoft Outlook with a PDA for tools.



    Windows Briefcase

    This solution comes from F.E. Froelich:

    I think I have found a relatively painless way to share Microsoft Outlook between my laptop, which I travel with, and my desktop without having to connect the two computers together.

    I created a directory for the two Outlook files Mailbox.pab and Mailbox.pst. I then copied the directory into My Briefcase. I then placed My Briefcase onto a disk. (I have a Zip drive on both computers, so I keep a Zip disk with nothing but My Briefcase on it for sharing files between my laptop and desktop.) I then deleted the Mailbox.pab and Mailbox.pst files from my laptop and copied the two files from My Briefcase into a directory on the laptop.

    When I am ready to leave with the laptop, I put the My Briefcase Zip disk into the desktop and update the files, then put the same disk into my laptop and update. When I come back, I reverse the sequence. So far it seems to work.

    As an aside, I have copied the entire My Documents directory into My Briefcase on the same Zip disk. Now all of my Word, Excel, Powerpoint, and Access files are kept up to date between the two computers. When I create a new file or subdirectory on one computer, it is automatically added to the other computer the next time I do an update. This approach is much more efficient than trying to make sure that I have placed all of the individual files that I need into My Briefcase. There is no better way to manage My Briefcase than with a Zip drive (unless you have a LAN).

    (Editors note: If you don't have a Zip drive, you can use a USB key instead.)

    Note that the file names may differ on your machine. See Outlook & Exchange/Windows Messaging Backup and Dual-Boot for default names and locations.

    Windows 2000 (and later) offer a feature for taking files offline, but by default, it excludes Personal Folders .pst files. However, you can edit the system policy that controls the file types so that .pst files can be included. See Error Message Files of This Type Cannot Be Made Available Offline.



    Tools

    Address Magic   For Contacts, use this utility for import/export with duplicate checking, even if you use a program other than Outlook on the second machine.
    Davton Contact Synchroniser   The Davton Contact Synchroniser will synchronise contacts in one contact folder to another. It is designed to synchronise shared contacts from a 멠ublic Folder?to a personal folder - so that the contacts can be syncronised to a PDA using ActiveSync. It is a one way synchronization - changes made in the local folder or on the PDA will not be reflected back to the Public folder. The synchroniser can filter the contacts it copies to your local folder, based on categories. Free.
    Easy2Sync   Easy2Sync for Outlook keeps your personal store in sync on multiple computers. Try the free version which only synchronizes the inbox and outbox, the Home-Edition to sync all email folders, or the Business-Edition which synchronizes all folder types.The updated version features a reworked "automatic start" dialog and an protection against accidential closing of the program.
    EZOutlookSync   EZOutlookSync will keep 2 or more copies of MS Outlook always up-to-date. EZOutlookSync will transfer only changed data, making synchronizations real quick and unobtrusive. Works on Outlook 2000/2002/2003.
    OSA-Sync PRO   Utility for synchronizing and sharing Outlook email, contacts, calendar, and tasks at regular intervals among multiple computers on a local network or over the Internet using FTP. For Outlook 2000, 2002, 2003. Does not trigger Outlook security prompts. (Version 4.1.5)
    Outlook Extensions Library   Toolkit for Outlook developers that provides many features that make Outlook act more like a database (so maybe you don't need that external database after all) -- record locking, generating a unique ID, field-level data encryption, task and appointment synchronization (look for the ItemSync object), and lookup from other Outlook folders or from data maintained as a separate Outlook item. Also includes WYSIWG printing. The same company also offers TeamWork for workflow, with or without Exchange Server
    OutlookSync   Synchronizes data between two machines running Outlook through a small data file that can be emailed, accessed on a shared network folder, or transferred any other way you might transfer a file. Includes conflict resolution feature.
    PSTSync   Use PSTSync to perform Outlook synchronizations, helping you synchronize every Outlook folder, even custom created ones. PSTSync provides bi-directional folder synchronization as well as a number of other tools to help you manage your pst files with ease, PSTSync offers SmartMove and SmartCopy functionality as well as Encryption, Password Protection, Online Backup as well as the popular built in PST file viewer. It takes into consideration the time and date in calendar according to GMT, not just your local time ( a PSTSync exclusive)Version 2.6.0
    Public SyncTool   Synchronizes data between Outlook PST files (for example: PC workstation to notebook) and in addition "Personal Folders" of Exchange with PST files in both directions. All folders or selected folders can be synchronized. Supports an "escalation inquiry" by reciprocally changed entries and against the unintentional deletion of data. Supports Outlook 97 through Outlook 2003.
    QSync for Outlook   Copies items between Outlook folders. Can be used to synchronize folders between PST files on two different machines, copy calendar entries to a public folder, or back up data to another PST file.
    Sync with Microsoft Outlook   Good news for Google Calendar users ?it supports 2-way sync with your outlook calendar (or one way sync, either to or from Google뭩 calendar is an option). You뭠l need to download and install a sync tool from the google site 뻦og into your account and look for the link.
    Sync2   Synchronize Microsoft Outlook data between multiple PCs using external USB device, shared network folder or FTP.
    SynchPst for Outlook   Synchronizes data in two Personal Folders .pst files. The criteria for deciding if items are the same varies by the type of item. You might use this tool to set up a basic sharing mechanism, with each user syncing their personal .pst file to the same group .pst file. (23 Jan)
    SYNCING.NET for Outlook   SYNCING.NET for Outlook is a full featured solution for synchronization of Microsoft Outlook data between multiple computers. All data is transmitted directly between the computers via LAN/WLAN and/or the internet (peer-to-peer). Once selected, the Outlook data is synchronized completely automatically. Users don't need to do anything more and can work with Outlook as usual. Any changes to Outlook items are transferred immediately to all members of the sync network.



    More Information

  • Sharing Microsoft Outlook Calendar and Contacts
  • Maintaining a Group Calendar in Outlook
  • For tools to synchronize Outlook data with a database, see Connecting Outlook and Exchange to Databases - Synchronization Tools.
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    Updated Jul 15 2008


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    ▲ 출처: http://www.slipstick.com/outlook/sync.asp


    ▼ 해랑曰
    이중.. EZOutlookSync 을 써보려고했다...
    위 본문에서와는 다르게 현재 아웃룩 2007까지 지원하고...
    현재 프로와 일반버전은 2.01버전까지.. 포터블은 1.2버전까지 나왔다...
    다운로드 받을 수 있는 것은 30일 Trial버전이고.. 정품은 Pro버전이 59.95$, 일반 버전과 포터블 버전은 39.95$이고.. 1년 무료 업데이트 보장...
    뭐 여기까진 이해하겠는데.. 1년 이후로는 업그레이드될 경우, 그 비용이 Pro 버전의 경우 29.95$라는... -_-;
    일전에 잠깐 써봤지만.. 사용하기도 편하고 직관적이라서 괜찮다 생각은 했었는데.. 비용이 좀 비싸다..싶네... -_-a
    어둠의 경로를 뒤져봤지만.. 씨알도 안보이고.. 쩝...


     
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